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Human Resource Policy and Procedures Manual Template (Microsoft Word)

This is a professionally structured Word template for HR professionals to set out an organisation’s employment policies and the procedures for applying them. Each policy chapter opens with a reference box (policy number, owner, effective and review dates) and a clear policy statement. It then gives the detailed rules, step-by-step procedure tables and examples. The template covers: recruitment, selection, probation and onboarding conditions of employment: working hours, overtime, attendance, remote work and data protection compensation and benefits, including salary grades and allowances leave entitlements performance management and training code of conduct, ethics and whistleblowing health, safety and wellbeing anti-harassment and safeguarding disciplinary procedure, with misconduct categories and progressive sanctions grievance procedure separation, including notice periods and exit clearance Ready-to-use forms for employee acknowledgement, leave applications, grievances and exit clearance are included. The template helps organisations manage people fairly, consistently and lawfully. How to use: Set up: replace all text in [square brackets] with your organisation’s details, policy owners, dates and approvers. Align with the law: fill in entitlements such as leave days, notice periods, overtime rates and benefits so they meet or exceed your country’s labour laws and any collective agreement. Customise: add, remove or adjust policies to fit your organisation’s size, sector and culture. Keep the policy numbering (HR-POL-001, 002, and so on) up to date. Review and approve: have the draft reviewed by legal counsel and senior management, then approved by the CEO or Board. Communicate: delete the guidance boxes, update the table of contents, then issue the manual to all staff. Each employee signs the Acknowledgement Form (Appendix A). Apply and maintain: use the procedures and forms in daily HR practice, record every revision in the document control table, and review the manual at least every two years.